Your team may be using a handful of Cloud systems that store files, some of the most popular being GoogleDrive and Dropbox, but there needs to be a constant standard for organization and naming across all systems. It’s really important to develop a consistent method of organization that you and your team familiarize yourselves with. Here are 7 tips you can share with your employees to help them optimize their data backup processes, and avoid that horrible, headache-inducing search for lost files: Luckily, taking advantage of proper data backup procedures, along with working to continuously tighten security and increase efficiency, can lead to positive benefits for the entire office. As someone who can also help set the tone for the office, it’s particularly crucial to know of and spread these tools to everyone else, too. By making sure everyone is on the same page and identifying any possible weaknesses in the office data security systems, from backups to employees using personal devices for work, the entire office can be easily trained to prevent the type of data loss that makes everyone panic-and you can be the first one to help set that example for the rest of your team.Įspecially when working with so many different employees and clients, it’s important to be aware of all the tools necessary to prevent these kinds of mistakes and data losses from occurring. The other, less obvious cost is just as damaging: data loss can shatter the trust of your clients and the credible reputation you’ve established for your business.Īs horrible as it is, every year there are reports of data backups malfunctioning, or just not happening at all, causing heavy damage to the companies involved.

Did you know that almost 60% of companies that suffer data loss shut down within six months? Even for the businesses that don’t shut down, the aftermath isn’t easy on average, companies pay $7 million in order to recover from data loss. Unfortunately, data loss is pretty common and has devastating effects on both the success and reputation of a company. Even worse is the realization that it has somehow been misplaced or deleted, and it wasn’t backed up. We’re all familiar with that feeling of panic when an important file can’t be found.

Developing a personal backup strategy